Accessing Restricted Equipment

Media Studies students must complete the Media Studies Code and Contract to check out equipment reserved for Media Studies majors.

Students who wish to check out certain advanced equipment must complete an orientation first.

Visit our Bookings page to schedule an orientation.

Log into Cheqroom

Log into the A&S Media Studio Cheqroom site and enter your official UVA email address in the email address field, then select Log in with SSO and log in using your NetBadge credentials.

Cheqroom login prompt.

Choose Location

On the left side of the page underneath "A&S Learning Design & Technology", click the Location dropdown and select A&S Media Studio Equipment Checkout.

Cheqroom location dropdown menu.

Create a new reservation

To create a new equipment reservation, select Reservations in the far left menu, and then choose the New Reservation button on the far right side of the screen.

Cheqroom menu options with "Reservations" selected.

New Reservation button in Cheqroom.

Choose the start and end times for your reservation under WHEN & WHERE. "At" should already be filled out as "A&S Media Studio Equipment Checkout". If it's not, make sure to select it.

"When and Where" fields for a Cheqroom reservation.

Add Equipment

Click the Add items button on the Equipment panel.

"Add items" button in Cheqroom reservation menu.

You can filter items by Category (1) or availability (2), or use the search bar (3) if you know the name of the item you want to reserve.

Cheqroom Add items menu.

To add an item to your reservation, click the checkbox next to the item. Once you've selected all desired items, click the Add items button.

Cheqroom "Add items" menu displaying a selected item.

If you forgot to add something, you can click the Add items button to bring up the item selector again.

Cheqroom reservation menu with two items added.

Fill out additional information

If you are reserving equipment for a course project, enter the course name or number under Extra Info → Course. If this is not for a course project, just enter "extracurricular" or "personal project".

"Course" field on a Cheqroom reservation.

If you have any questions, comments, or attachments to add to your reservation, you can do so using the comment field under the History tab on your reservation.

"History" tab of a Cheqroom reservation.

Complete the Reservation

When you have filled out all reservation information, click the purple Reserve button at the top right side of the page. You will receive an email notification with your reservation info.

"Reserve" button in Cheqroom.

Need Help?

Visit the Media Studio during open hours or email as-mediastudio@virginia.edu.

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